Time & Attendance

Time & Attendance Solutions, Africa

Organizations of all sizes use time and attendance systems to record when employees start and stop work, take meals and breaks. In addition to tracking when employees work, organizations also need to keep tabs on when employees are not working. Things like annual leave, sick leave, compassionate leave and study leave must be recorded. Managing attendance issue trends such as late arrivals, absenteeism and extra/overtime worked is important to ensure workforce productivity.

A time and attendance system provides many benefits to organizations. It enables an employer to have full control of all employees working hours. It helps control labour costs by reducing over-payments, which are often caused by transcription error, interpretation error and intentional error.

Manual processes are also eliminated as well as the staff needed to maintain them. It is often difficult to comply with labour regulation, but a time and attendance system is invaluable for ensuring compliance with labor regulations regarding proof of attendance.

UNIWORK is a module of the UNIS access control and template management software. It is activated by inserting a USB dongle into a PC running the UNIS client software. The features and reports listed below are in addition to those available in UNIS.

Whilst we warrant the stability and integrity of our product we do not warrant the suitability of the UNIWORK product for every industry or customer in South Africa.

Time & Attendance is a complex industry and you need to understand what your potential client is trying to achieve by purchasing a T&A module as well as all the clocking rules specific to their business

Key Features

  • Unlimited employees
  • 99 Shift Rules
  • 9999 Shift Schedules
  • Automatic Shift Rotation
  • 5 Pay Rates (Normal time, OT1, OT2, OT3, OFF Day & Time Before Shift with Rounding, Min & Max time per Rate)
  • 5 Breaks per Shift
  • Multiple Daily Shifts (up to 4)
  • Round Daily and Total Hours
  • Automatically ADD or DEL Hours Based on Worked Hours
  • Transfer Excess Hours to a Different Rate
  • Total Hours on a Weekly or Monthly Basis
  • Modify Hours on a Daily, Weekly or Monthly Basis, with Option to Insert Remarks
  • Shift Schedule Override
  • Audit Trail

Reports

All reports can be laid out using the Report Configuration Tool, this gives you the option to select which fields of data to view and in which order. All reports can be printed or saved to file (CSV or TXT).

  • Transaction Report
  • Attendance Reports (Late Arrivals, Early Departures & Absenteeism)
  • Break Reports
  • Clocking and Hours Summary Report

Optional Payroll Export

In the event that the clocking hours needs to be exported to payroll, the optional Payroll Translator is recommended. The Payroll Translator supports over 30 South African Payroll programs.

Virdi Distribution SA (Pty) Ltd have contracted an outside service provider to supply 1 hour telephonic configuration and support for the UNIWORK product at Virdi Distribution’s expense. Should the configuration and support exceed the 1 hour contract, the client will be liable for any extra time spent on configuration and support at a rate negotiated with the service provider directly. This rate cannot be negotiated with or by Virdi Distribution SA (Pty) Ltd. The outside service provider however reserves the right not to assist in configuration if the UNIWORK add-on module is the incorrect product for the application.